[Ip-health] Medicines Patent Pool Vacancy: Executive Assistant

Recruitment recruitment at medicinespatentpool.org
Tue Oct 5 04:51:21 PDT 2010

The Medicines Patent Pool
Role Description: Executive Assistant
The Medicines Patent Pool is establishing a voluntary licensing mechanism to enhance the availability of improved, affordable and quality medicines for the treatment of HIV/AIDS in developing countries. The Medicines Patent Pool will work together with patent holders to obtain voluntary licenses for HIV/AIDS medicines patents and then make such licenses available to qualified third parties (such as generic manufacturers)

The Medicines Patent Pool aims to generate robust market competition for the production of HIV/AIDS medicines, leading to reduced prices and improved access. The Medicines Patent Pool will also facilitate the development of new products, such as fixed dose combinations, and heat-stable and pediatric formulations, which are adapted for use in resource-poor settings. The licenses will be for use in developing countries and as appropriate royalties will be paid to the patent holders.

The Medicines Patent Pool is an independent legal entity based in Geneva, Switzerland, established with the support of UNITAID. UNITAID is an innovative Global Health financing mechanism, whose mission is to contribute to scaling up access to treatment for HIV/AIDS, malaria and tuberculosis in low and middle income countries.

Position: Executive Assistant
Location: Geneva, Switzerland
Main Duties/Responsibilities:
The Medicines Patent Pool is searching for an Executive Assistant to provide administrative support to the Executive Director. Responsibilities include:

a)       Organising meetings of the Medicines Patent Pool Board and the Expert Advisory Group

b)       Organising official travel for the Executive Director and other senior staff (arrange for reservations, bookings etc)

c)       Screening and receiving visitors and telephone calls, making appointments, and answering queries and/or redirecting visitors and callers

d)       Maintaining and ensuring that the team filing system is updated in a timely manner, ensuring that all technical documents are available,  controlling access to confidential documents, and obtaining relevant documents as required

e)       Organising meetings, incl. drafting agendas, list of participants, letters of invitation, ensuring that briefing and participants' files are properly established and readily available, meeting rooms are reserved, travel arrangements and reservations are processed in time, etc

f)        Attending meetings to take notes and prepare minutes when required

g)       Responding or redirecting emails sent to the general Medicines Patent Pool email account

h)       Provide administrative support to other senior staff as required

i)         Performing other duties as assigned by the Executive Director
Knowledge and skills:
The Executive Assistant should be proficient in the use of modern office technology through on-the-job training or self-training.
Education and special training:
Completion of secondary school education or equivalent. Additional relevant higher education an advantage. Secretarial or commercial or administrative training. Proficiency in the use standard office software such as MS Word, Power Point, Excel, Internet applications etc.
Experience (length and nature):
A minimum of 5 years of relevant practical work experience. Experience in administrative support positions is an asset in order to have a sound knowledge of procedures and practices.
Use of Languages:
Fluency in English and French is required for this position.

Please send a cover letter and your curriculum vitae to recruitment at medicinespatentpool.org<mailto:recruitment at medicinespatentpool.org>

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